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Posted : Monday, December 18, 2023 05:25 PM
This position will act as a fiscal liaison for the Department of Neuroscience under the supervision of the Director for Administrative Services.
This incumbent must provide specialized fiscal support to help facilitate the processing of all expenditures for the Department.
This entails coordination with the department fiscal approver for the acquisition of goods and services and travel, transactional reconciliations, and payroll distributions.
This will require them to coordinate with UF centralized offices and department pre/post award staff for award fiscal management to ensure compliance with all University and sponsoring agency policies and procedures.
The ideal candidate must possess general accounting knowledge, an understanding of university accounting principles and terminology, initiative, excellent communication and organizational skills.
Duties Include: Procurement & Disbursements: Responsible for processing department procurement requisitions and travel authorizations for verification of budget/funding, confirmation requests are appropriate and allocable to the proposed funding, and approved CAS Exemption is in place, when applicable.
Routes requests to project PIs and Accounting Specialist for approval/confirmation to ensure requests are being processed accurately while upholding internal controls.
Initiates Purchase Order requisitions in MyUF Market, tracks distribution of POs; monitors Purchase Order contracts to ensure payment schedule Other Fiscal responsibilities may include, but are not limited to, processing vouchers for vendor payments; processes journal entries; initiates and maintains pertinent vendor forms and deposit checks.
Travel: Processes all departmental travel authorizations and submits departmental and visitor travel/expense reimbursements through UFGO.
Serves as the department resource for UFGO training and support to all faculty, staff and students.
PCard: Central PCard holder for the Department.
Accountable for Department PCard transactions processing in the PeopleSoft system.
Monitors all PCard activity within the department by pulling the PCard transactions report MWF.
Coordinates receipt of appropriate documentation for PCard charges with pertaining faculty and staff on a daily basis to ensure UF PCard deadlines are met.
Record Keeping/Reconciliations: Reconciles expenditures with the PeopleSoft Ledgers.
Maintain and compile monthly PCard Aging Reports and Monthly Department Financial Reports.
Prepares and submits other fiscal paperwork such as change notices, expense refunds, etc.
Obtains proper documentation and receipts from all purchases and travel arrangements as required by state, university, and granting agencies.
Collects, collates and distributes all mail and deliveries, as needed.
Training/UF Directives & Procedures: Attends UF training courses to maintain knowledge and to remain current on all policies and procedures.
Makes certain Department is following University Financial and Accounting Directives and Procedures and that all fiscal activities are in compliance with UF Procurement policies.
Other Duties as assigned.
Expected Salary: $22.
00 - $24.
00 Minimum Requirements: High school diploma or equivalent and five years of general accounts transaction experience.
Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred Qualifications: Knowledge of myUFL as it relates to travel, fiscal functions, account reconciliations and monthly budgetary reporting.
Previous experience with UFGO for travel and pCard purchases.
Knowledgeable of and experience with University and state regulations regarding fiscal, travel and budget.
Proficiency in Microsoft Office programs, especially Excel.
Self-motivated with the ability to work independently with demonstrated problem solving skills and attention to detail Ability to review fiscal data for accuracy and completeness, to understand and apply applicable rules, regulations, policies, and procedures.
Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume.
The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
This position is eligible for veteran’s preference.
If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.
See our Veteran's Preference Page for more specific information.
Application must be submitted by 11:55 p.
m.
(ET) of the posting end date.
Health Assessment Required: No
This incumbent must provide specialized fiscal support to help facilitate the processing of all expenditures for the Department.
This entails coordination with the department fiscal approver for the acquisition of goods and services and travel, transactional reconciliations, and payroll distributions.
This will require them to coordinate with UF centralized offices and department pre/post award staff for award fiscal management to ensure compliance with all University and sponsoring agency policies and procedures.
The ideal candidate must possess general accounting knowledge, an understanding of university accounting principles and terminology, initiative, excellent communication and organizational skills.
Duties Include: Procurement & Disbursements: Responsible for processing department procurement requisitions and travel authorizations for verification of budget/funding, confirmation requests are appropriate and allocable to the proposed funding, and approved CAS Exemption is in place, when applicable.
Routes requests to project PIs and Accounting Specialist for approval/confirmation to ensure requests are being processed accurately while upholding internal controls.
Initiates Purchase Order requisitions in MyUF Market, tracks distribution of POs; monitors Purchase Order contracts to ensure payment schedule Other Fiscal responsibilities may include, but are not limited to, processing vouchers for vendor payments; processes journal entries; initiates and maintains pertinent vendor forms and deposit checks.
Travel: Processes all departmental travel authorizations and submits departmental and visitor travel/expense reimbursements through UFGO.
Serves as the department resource for UFGO training and support to all faculty, staff and students.
PCard: Central PCard holder for the Department.
Accountable for Department PCard transactions processing in the PeopleSoft system.
Monitors all PCard activity within the department by pulling the PCard transactions report MWF.
Coordinates receipt of appropriate documentation for PCard charges with pertaining faculty and staff on a daily basis to ensure UF PCard deadlines are met.
Record Keeping/Reconciliations: Reconciles expenditures with the PeopleSoft Ledgers.
Maintain and compile monthly PCard Aging Reports and Monthly Department Financial Reports.
Prepares and submits other fiscal paperwork such as change notices, expense refunds, etc.
Obtains proper documentation and receipts from all purchases and travel arrangements as required by state, university, and granting agencies.
Collects, collates and distributes all mail and deliveries, as needed.
Training/UF Directives & Procedures: Attends UF training courses to maintain knowledge and to remain current on all policies and procedures.
Makes certain Department is following University Financial and Accounting Directives and Procedures and that all fiscal activities are in compliance with UF Procurement policies.
Other Duties as assigned.
Expected Salary: $22.
00 - $24.
00 Minimum Requirements: High school diploma or equivalent and five years of general accounts transaction experience.
Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred Qualifications: Knowledge of myUFL as it relates to travel, fiscal functions, account reconciliations and monthly budgetary reporting.
Previous experience with UFGO for travel and pCard purchases.
Knowledgeable of and experience with University and state regulations regarding fiscal, travel and budget.
Proficiency in Microsoft Office programs, especially Excel.
Self-motivated with the ability to work independently with demonstrated problem solving skills and attention to detail Ability to review fiscal data for accuracy and completeness, to understand and apply applicable rules, regulations, policies, and procedures.
Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume.
The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
This position is eligible for veteran’s preference.
If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.
See our Veteran's Preference Page for more specific information.
Application must be submitted by 11:55 p.
m.
(ET) of the posting end date.
Health Assessment Required: No
• Phone : NA
• Location : 341 Tigert Hall 300 SW 13th St, Gainesville, FL
• Post ID: 9045056626
