Multi-State Tax Compliance Coordinator

Description: The Multi-State Tax Compliance Coordinator supports the Controller in coordinating all aspects of the organization’s multi-state sales, use, income, and payroll tax compliance.
This coordinator will serve as the organizational lead for monthly, quarterly, and annual tax filings as well as ongoing tax compliance.
A successful individual in this role will be adept at time-management, multi-tasking and managing competing priorities, have excellent interpersonal skills and strong attention to detail.
Most of all, this individual should have the ability to routinely deal with confidential information in an appropriate and professional manner.
Requirements: 1) Oversee and ensure the effective and efficient administration of all company sales and use tax filing Managing sales and use tax audits in a multi-state environment with an emphasis on minimizing tax burden Draft pertinent technical letters to appropriate state officials on tax interpretation Working in collaboration with cross-functional teams Review and reconcile state and local sales tax filings 2) Oversee and manage all aspects of compliance with federal, state, and local laws applicable to sales, use, and other taxes.
Work collaboratively with Accounting and HR teams to ensure proper registrations have been obtained Develop internal reference materials and resources to assist the department in ensuring multi-state tax compliance Provide support for NetSuite and Avalara to make certain proper taxation Review, collect, and maintain customer sales tax exemption certificates to ensure files are up-to-date Apply for and maintain multi-state sales tax exempt status for NCCER Perform necessary work to guarantee we accomplish our goals of increased compliance 3) Assist business operations with implementing processes to mitigate tax liabilities Challenge the status quo by analyzing and continually improving current processes to gain efficiencies and to ensure quality outcomes and accurate results Assist controller in sales tax automation integration with current ERP system Complete multi-state state and local tax research projects and nexus analysis Engage in continuous improvements to enable efficient tax work processes 4) Support the accounting department by coordinating ongoing tax compliance and awareness activities for the organization as needed Prepare reconciliation of related sales and use tax accounts Respond to internal questions on state and local tax issues Maintain tax-related reports and data Resolve tax issues for external customers in a timely manner Other tasks as needed to safeguard compliance with sales and use tax laws 5) Complete other duties as assigned; as this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.
Qualifications Bachelor’s degree or higher in Accounting or a related field Experience working in multi-state sales and use tax compliance, with a strong preference for candidates with experience with taxability of digital products and SaaS Previous experience in the non-profit sector preferred Strong interpersonal and professional communication skills (written and verbal) Excellent time management skills and attention to detail Ability to handle confidential information effectively and professionally A self-starter with demonstrated experience handling multiple duties/priorities and deadlines Ability to work independently and to work effectively with all levels of executives, management and staff is essential Dependable in attendance and performance Software Skills Experience with Microsoft Office Suite software (Outlook, Word, Excel, PowerPoint) required Experience with Paylocity or similar HRIS platform(s) strongly preferred Experience with NetSuite or Avalara preferred Experience with sales tax automation preferred